GO PAPERLESS ON SCHOOL TRIPS
END-TO-END SCHOOL TRIP PLATFORM
School trips should be fun, but preparing and managing school trips can be painful. CareMonkey makes organising events easier and carrying paperwork everywhere a thing of the past. Ensure your staff are better prepared, and know exactly what to do, who to call, and what to tell ambulance paramedics in an emergency.
Trips Approved Faster
Staff apply online to take students on field trips with unlimited approval workflows.
Collect Consent Faster
Collect consent and signatures faster, and with significantly less hassle.
Up-To-Date Medical Forms
Up-to-date emergency and medical contacts, medical conditions and personalised care instructions.
Give staff instant access to emergency contacts, medical conditions, and action plans.
Access emergency information, even when excursions take you off the grid.
Report incidents as they happen, rather than relying on memory.
Excursion Roll Call
Keep track of students on trips (e.g. at the bus stop, on the bus, etc)
Share Private Notes
Share helpful notes about students with other staff members.
Send SMS and email messages to groups or individual parents and staff.
PREPARE STAFF FOR EMERGENCIES
Student safety is the most important part of any field trip or activity. CareMonkey gives authorised teachers and staff instant access to emergency contacts, medical conditions and personalised care instructions (e.g. allergy and asthma action plans), even when offline.
Know exactly what to do, who to call, and what to tell paramedics in an emergency.
Access emergency information when excursions take you off the grid.
COLLECT CONSENT FORMS FASTER
Staff have better things to do than send, chase and file paperwork for every excursion and every student. CareMonkey’s online permission forms allow you to start collecting consent within minutes. Permission forms are sent directly to parents, rather than being lost in school bags. This means no more printing and distributing forms, no more lost or crumpled forms, and no more chasing parents for missing information. CareMonkey sends automated reminders to parents who forget, so you don’t have to.
Request Consent Online
Online school forms sent directly to parents (not via school bags).
Automatically chases up missing forms from parents, so you don’t have to.
Collect payments and consent at the same time. Go cashless too!
NO MORE CARRYING PAPER FORMS ON TRIPS
Staff would rather not have to carry around paper copies of every student’s medical profile. Carrying sensitive information on paper is not just a hassle, it is also a security risk. Paper forms can be lost, stolen, photographed, or read by anyone without you knowing. CareMonkey gives authorised staff instant access to medical records, plus access can be removed immediately after the event. It’s easier, more practical, and more secure.
Keep staff happy
Ditch the paper and give your staff a helping hand. They’ll be grateful for the time saved and the lighter load in their backpack!
More secure and private
Password, code, fingerprint or face ID protection ensures only authorised staff can access sensitive information.
Remove access after trips
Ensure private information is not lying around in teacher’s cars, homes and bags by removing access after trips.
MOBILE FIELD TRIP MANAGEMENT
CareMonkey is packed with features to help teachers and staff manage trips on the day. From keeping track of students to sending messages to parents, managing excursions has never been easier.
Excursion Roll Call
Keep track of students during your school trip. Staff can take an attendance roll call at multiple checkpoints throughout a trip (e.g. at the bus stop, on the bus, etc).
Send Group Messages
Keep everyone in the know by sending SMS and email messages to parents or other staff members (e.g. the bus is running late, trip cancelled due to weather, etc)
Mobile Incident Reporting
Now you can report incidents and accidents on your mobile as they happen, rather than relying on memory back at your desk. Document injuries and other medical events with the ability to add photos, and send accurate information directly to the office via CareMonkey.
Document details about the field trip including good and bad behaviour, student preferences or activities, achievements on the trip and more. Private Notes are designed for staff to log useful information regarding students on the trip and can include photographs.
Manage Volunteers with background checks
Schools often rely on volunteers. CareMonkey makes it easy to request who would like to volunteer, then provides useful information to the staff who are managing the event. You can collect background checks to ensure volunteers have working with children authorisation.