Headteacher / Deputies2018-10-17T06:11:23+00:00

REDUCE RISK AND DELIVER A BETTER DUTY OF CARE


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HOW CAREMONKEY WORKS FOR HEADTEACHERS AND DEPUTIES

BE PREPARED: WITH UP-TO-DATE EMERGENCY INFORMATION

The health and safety of students should be the top priority of every school. Ensure your school can deliver on your duty of care obligations, with an award-winning system that not only automates the collection and updating of student medical records, but also ensures authorised staff can securely access that data wherever they are; knowing exactly what to do, who to call, and what to tell paramedics in an emergency.

Deliver a better duty of care with CareMonkey

ARE YOU CONFIDENT YOUR MEDICAL RECORDS ARE UP-TO-DATE?

With the rise of allergies and asthma and other medical conditions, it’s important to be thorough and well prepared. With CareMonkey, parents can update their child’s medical record at any time. CareMonkey proactively keeps medical records up-to-date throughout the year too, using automated reminders to parents to confirm emergency contact and medical details are correct every term, and whenever there is a consent form for a school trip. It’s the best way to ensure your school is working with the latest information.

ASTHMA

Deliver a better duty of care with CareMonkey

1 in 11

Children have asthma.

ALLERGIES

Deliver a better duty of care with CareMonkey

8%

Children have allergies.
17% fatal allergic reactions in children happen at school.

UNINTENTIONAL INJURIES

Deliver a better duty of care with CareMonkey

2+ MILLION

Children hospitalised yearly.


INSTANT EMERGENCY ACCESS (EVEN OFFLINE)

CareMonkey gives authorised staff instant access to emergency contacts, medical conditions, medications and personalised action plans on their mobile devices, even when they are offline. The secure CareMonkey mobile app ensures staff know exactly what to do, who to call, and what to tell paramedics in an emergency.

LEARN MORE: MANAGE SCHOOL TRIPS
Instant access to medical records, even when offline

SAVE MONEY AND TIME

Paper forms are a pain for everyone. Going paperless eliminates the time and cost of printing, distributing, collecting, copying and filing forms. CareMonkey eForms are sent directly to parents (rather than via school bags), which means you’ll get responses back in minutes. You can save money on paper, toner, printers, envelopes and stamps. There is no chance of forms going missing, or coming back crumpled, making them harder to read and file. You will never have to decipher messy handwriting again! Plus, no more manual data entry, freeing up your team to do more valuable work. Best of all, CareMonkey sends automated reminders to chase up missing information, so your team don’t have to manually chase up parents for missing information.

LEARN MORE: ONLINE SCHOOL FORMS
No more printing or distributing forms

No printing and distributing forms

No more lost or crumpled forms

Lost or crumpled forms a thing of the past

No chasing parents for missing info

No chasing parents for missing info

Eliminate manual data entry

Eliminate manual data entry


REDUCE RISK: STREAMLINE COMPLIANCE AND TRAINING

Ensure school staff have read, understood, and signed off on all staff policies. Staff are notified via email and receive Automated Reminders until policies are acknowledged. Automating all your staff policies is easy, including Confidentiality Policies, Health and Safety Policies, Laptop/iPad Policies, Social Media Responsible Conduct Policies, Staff Absence Policies, Staff Code of Conduct Policies, Cyber Bullying Policies, etc. You can even send staff a Training Quiz, to be sure they have absorbed the knowledge.

LEARN MORE: STAFF FORMS
Ensure staff sign staff policies

HAPPIER PARENTS AND STAFF

Parents are sick of filling in the same answers to the same questions, over and over again. CareMonkey makes responding to any type of school form easy. Parents are given better visibility about what forms they have completed, and what events are upcoming. Staff love CareMonkey, because it eliminates the time and hassle of creating and collecting forms from parents. Plus, they would rather not carry around photocopies of permission and medical forms on excursions when there is a better way. Go paperless, and turn your paperwork pain into online productivity.

Happy parents and staff - CareMonkey

KEEP SENSITIVE INFORMATION PRIVATE

Carrying photocopies of sensitive medical and consent forms on school trips is not practical or secure. Paper forms are painful to prepare, cumbersome to carry, and are often left in staff members cars or home overnight rather than being shredded immediately after a trip. Paper forms can also be lost, stolen or seen by unauthorised people, which is a privacy and security risk for your school. CareMonkey eliminates these concerns by giving authorised staff secure access via the CareMonkey App. CareMonkey data is protected, making sure only authorised staff can see the data.

Keep sensitive information private and secure

Security and Privacy

Password, code, fingerprint or face ID protection ensures only authorised staff can access sensitive information.

Track Everything

Track Everything

CareMonkey tracks everything. You can run audit reports on every change, every log-in, and who accesses what data.

Keep sensitive information private and secure

Two-Step Verification

Optional additional protection to prevent anyone guessing your password.

What is 2-Step Verification?


GET YOUR SCHOOL GDPR READY

Your school is required to comply with the GDPR, regardless if information is stored on paper, or stored digitally. Ensuring paper processes are GDPR compliant is incredibly hard work. Schools are required to keep records to demonstrate GDPR compliance. Unlike paper, online forms leave a digital footprint, which means you can track who has access and who has seen any information. Completed paper forms can go missing, which is considered a data breach. CareMonkey is designed to helps schools demonstrate GDPR Compliance, see our DPIA GUIDE for more information.

GDPR Commitment
          
CAREMONKEY DPIA
GDPR READY

WHAT ELSE CAN CAREMONKEY AUTOMATE?

When you send your first eForm to Parents using CareMonkey, you’ll realise CareMonkey saves you significant time and hassle creating, printing, distributing, collecting, copying and filing forms. There are so many ways that CareMonkey can help you eliminate your paperwork pain. Imagine a system that can automate…


PARENT FORMS

Collect signed permission for your school publication, photos and filming of students. Collect student policy agreements, such as ICT Usage Agreements. Send surveys, request volunteers and set-up online student Absentee forms. It’s easy with CareMonkey.


PARENT FORMS

PAYMENTS

Collect payments for activities at the same time as you collect consent from Parents. Automated reminders chase up missing payments so you don’t have to. It’s easy to see who has paid, and who hasn’t. Go cashless as well as paperless!


ONLINE PAYMENTS

STAFF FORMS

Staff are required to complete paperwork too. Automate employee on-boarding, staff training, staff policy agreements, background requests, leave requests, equipment purchase requests, professional development requests, and more.


STAFF FORMS

TRIP APPROVALS

Automate Trip Approvals and make it easy for staff to apply for trips, and more convenient for Approvers to Accept or Reject trip applications. CareMonkey’s Trip Approvals are faster, and provide everyone more visibility on what applications are pending.


TRIP APPROVALS

MEDICAL EVENTS

Give staff mobile access to log incidents, injuries, accidents and illnesses in CareMonkey as they happen, rather than back at their desk. All data is instantly available to CareMonkey administrators and automatically synced as Medical Events in SIMS.


LOG INCIDENTS

REPORTS

Run reports for medical conditions, eForm responses, excursions, incidents, missing information and more. Emergency and medical details are always visible to staff when accessing groups of students they are responsible for, ensuring they are well prepared.


GROUP MANAGEMENT


SEEING IS BELIEVING

Watch this 17-minute video to see how CareMonkey works for Administrators, Approvers, Teachers and Parents.



YOUR PRIVACY MATTERS

Find out how CareMonkey is committed to keeping your data private and secure.

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